The Somborne Players

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Committee Minutes Minutes of committee meeting Tuesday 30^th September 2008 7.45pm Sue’s Minutes Present: Vicky Burden, Nigel Coleman, Sue Holligan, Vanessa Sharpe Apologies: Alan Glynne Jones, Melanie Haydon, Rebecca Rickard 1. Minutes of the meeting 2^nd September 2008 and matters arising The minutes of the previous meetings were accepted. Actions completed, unless detailed below: Ø Vanessa to update website with chairman and treasurer’s report. Ø Alan to look into website address change and email Players their forum password. Ø Vanessa to produce membership cards, with event dates (further dates decided at this meeting). Ø Hall will be needed from 2.30-10.30 (for Proteus) – Vanessa to write to Joyce to confirm booking (also to confirm booking for Play 2008 and Panto 2009 for 20^th and 21^st February). Ø Vanessa to advertise workshops being offered by local theatres and contact Winchester about possible panto workshops. Ø Harvest Supper – Vicky to phone Sandie to confirm acts – Rebecca and Lesley, Sue Jackson, Chris, Sue Spurling? Ø Harvest Lunch – Alan to contact David Bevan. · Vicky has seen Sophie Lyons about costume – no problems having them at Marsh Court for now. Vicky given thank you note. · Vicky phoned John Chalcroft about scenery storage and left a message. · Nigel was thanked for organising a lovely and enjoyable walk. 2. Play The role of Miss Mockridge has been filled by Francis Dixon. Vicky has got the bar licence and is recruiting for front of house. Posters and tickets have been produced. Ø Vicky to ask Cross Stores to sell tickets and take half to go on sale tomorrow. Ø Vanessa to distribute other tickets around cast. Ø Posters distributed to be put up around village and surrounding area by committee – Vanessa to give more to cast to put up. 3. Panto Start up meeting – postponed, due to lack of director. Proposed date for meeting is Thursday 6^th November, providing a director is found. Casting meeting is cancelled. Ø Vicky to ask Sue Jackson about directing. Ø If Sue J is not interested – big email plea to all members. Scripts – Vicky didn’t like Puss in Boots – although a different version may work. Could use a script with a small cast and add a lot extra, especially for children. Ø Committee to continue reading scripts www.lazybeescripts.co.uk. 4. Events 11^th Oct – Harvest Supper 31^st Oct and 1^st Nov – Dangerous Corner 6^th Nov – Panto start up 28^th and 29^th Nov – Stockbridge Big Benefit (Vicky offered melodrama – may be too long) 13^th Dec – Snow Queen 18^th Dec – Christmas charades and mulled wine Jan – panto preparation 20^th and 21^st Feb – Panto 12^th March – Meal 2^nd April – April Fools 7^th May – AGM 11^th June – Shakespeare evening (Vanessa) 4^th July – Beetle Drive (Sue) Ø Workshops – find dates 5. Village Hall Development Demonstration with Adam Pepe from Amadeus for 16^th September at 3.30pm. Vicky, Nigel, Chris Hall, David Haydon and Tony Ward attended. All were impressed by the flexible staging Positives - stable and solid, compact to store, not very noisy, can choose surface, can have alternative heights, superior to Q build. Negatives – slow to set up, would need to stay up during rehearsals, danger of small parts going missing. Could have whole stage made out of this – with three quarters up permanently and the rest stored underneath. They can supply a framework for stage curtain which will support flats and lights. Tony is willing to organise a demo for us from another company – which we felt would be a sensible idea. 6. AOB Ø Margaret Burgess has offered her garden on Romsey Road as a location for a play. Vicky will ask if we can use it for the Shakespeare event to test it out. Ø Vicky produced the Village Hall Conditions of Hire which we need to sign and return. Vicky will photocopy and distribute. Next meeting Tuesday 21^st Oct 7.45pm at Sue’s