The Somborne Players

Minutes of committee meeting

Wednesday 18^th June 2007 9.00pm

The Crown

Present: Vicky Burden, Sue Holligan, Vanessa Sharpe

Apologies: Nigel Coleman, Alan Glynne Jones, Melanie Haydon

1. Minutes of the last meeting 30^th May 2007

The minutes of the previous meeting were read and accepted.

2. Matters Arising

· Church Fete - went well and the Players raised about £60 for the Church with the jigsaw stall.

· Children’s Production – Sue has had expressions of interest from Isabelle and Juliette Ryan and Joseph and Thomas Rickard and offers of help from Trevor and Carolyn Ryan.

Ø Sue is looking into getting a script for Fantastic Mr Fox.

· Co-opting – Vicky is in agreement with co-opting Rebecca.

Ø Vicky to ask Rebecca if she would like to rejoin the committee.

· Newsletter and contacts – the newsletter has been distributed to as many people as possible.

Ø Vanessa to email contacts list to committee.

Ø Committee to let Vanessa know contact details for any one else who would like to be kept in the loop.

· Membership cards – will be distributed at the Charades evening.

Ø Vanessa asked the committee to help distribute any left over after the evening.

Ø Next year, if events for the year are decided before the AGM it might be possible to give out membership cards at the AGM as people join.

· Gauntlet – has been given article for July issue with details of upcoming events and the new committee.

· Signatories

Ø Vicky and Vanessa to get certification at the post office then contact Melanie.

3. Costume

Storage

Vicky has contacted the Chalcrafts and they have not given a definite no so we will wait to hear more from them. Alan has found out that a 2^nd hand 40’ container would cost about £800, though may be cheaper on ebay.

Ø Vicky to follow up Jo’s contact with Playing Fields Association.

Ø Alan to find out costs of running a dehumidifier.

Insurance

Melanie has contacted Bill and Andrew about value of equipment. Bill has valued the sound equipment at £330, Andrew has valued our share of the lighting equipment at £2500. With costume valued at £2000 this gives a total of £4830. As we are currently insured for £6550, it was decided that there is not enough of a discrepancy to necessitate changing the insurance.

4. Team Charades

Vanessa has been writing the charades and sent round an email reminding people. We discussed the organisation of the game and the evening.

Ø Vanessa to complete rules and resources for the game.

Ø Sue to take paper plates and plastic cutlery in case needed.

Ø Vicky to get a prize for the winning team.

Ø Sue and Vicky to contact various people personally to encourage them to come along.

5. AOB

Harvest Supper – Sandie Pepperill has asked us to provide entertainment for the Harvest Supper on 13^th October.

Ø Vicky to ring Sandie to find out more details with a view to getting people involved who are not in the Autumn play.

Village Hall rep – As Vicky is the Village Hall secretary, she is willing to also act as our rep at their meetings.

Ø Vicky to raise the issue of costume storage for the Players at the next village hall meeting.

Panto - we need to bear in mind that Andrew will be trying out for a part in the panto and therefore will not be available for lighting.

Next meeting

Monday 23^rd July 7.45 pm at Vicky’s house to discuss the panto, costumes and events.

Ø Sue will look at potential scripts for the panto before the meeting.

Ø Any one else who would like to look at scripts go to: www.lazybeescripts.co.uk . We were considering a traditional panto such as Cinderella, Sleeping Beauty, Jack and the Beanstalk.