The Somborne Players

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Committee Minutes Minutes of committee meeting Thursday 22^nd July 2008 7.45pm Vicky’s Minutes Present: Vicky Burden, Nigel Coleman, Alan Glynne Jones, Melanie Haydon, Vanessa Sharpe Apologies: Sue Holligan, Rebecca Rickard 1. Minutes of the meeting 26^th June 2008 and matters arising The minutes of the previous meetings were accepted. Actions completed, unless detailed below: Ø Vicky to email Chairman’s report and list of activities to Vanessa. Ø Vanessa to update website with AGM info – chairman and treasurer’s report. Ø Alan to look into website address change and email Players their forum password. Ø Vicky to find out about CRB checks (children’s performance). Ø Sarah Litton to be asked at a later date about panto workshops. Ø Vanessa to produce membership cards. Ø Vicky to write letter to Joseph and Thomas Rickard and Christopher Waggott to thank them for the puppet show – which was a great success and raised £15 for the Church. Ø Vanessa to respond to Proteus with latest details. Ø Hall will be needed from 2.30-10.30 – Vanessa to write to Joyce to confirm booking (also to confirm booking for Play 2008 and Panto 2009 – check half term dates). Ø Look out for interesting performances and post-show talks – perhaps at the Nuffield or the Chesil. Ø Vanessa to write a newsletter, including casting for the play. Draft to be sent to committee. Agreed version to be distributed to members and friends. Dangerous Corner – Sue Holligan declined the role of Miss Mockridge, David is considering alternatives. We are still looking for a producer. 2. Village Hall Development Melanie spoke to Amadeus and asked them to find people in Hants who use moveable staging. Also spoke to Sico who will come to us to demonstrate a unit. They also provide moveable curtains and proscenium arches, but no one in this area has them in use already. Alan has a list of local customers for Stage Systems – all Q build. Used in KS School and Longstock. Unlikely suitable for our needs – too low, fixed frame, labour intensive, large storage, difficult movement. Contact suggested steepledeck and topdeck. Ø Melanie to arrange demonstration on a Monday? Contact companies to arrange date then invite Village Hall Development Committee. Ø Vicky to try to get hold of a Q build to demonstrate – from school. Ø Alan to look into steepledeck and topdeck. 3. Costume Costume is still with Sophie Lyons. Melanie has been looking into cost of hiring storage – expensive and likely to be in Winchester. Point raised about need for scenery storage soon as well. Ø Vicky to check time limit with Sophie. If possible keep costume there until January keep regular/flexible panto garments and store in Players’ houses. Offer remaining to members/village then freecycle. Ø Vicky to ask John Chalcroft about scenery storage. 4. Panto We need a script, a director and a producer. Ø Vicky to ask Sue Jackson about directing (then Kerry/Duncan Natt). Ø Vicky to ask Kelda about producing. Ø Committee to look at panto scripts on www.lazybeescripts.co.uk and www.gwizzpromotions.co.uk. Look for 10 major characters plus 10 minor, opportunities for children’s chorus and dancing, few scene changes. Suggestions: Jack and the Beanstalk, Dick Whittington, Puss in Boots, Wizard of Oz, Sinbad. 5. AOB Ø Vanessa to email all players about the Beetle Drive on 25^th July and the Children’s performance and barbecue on 15^th August. Next meeting Tuesday 29^th July 8.00pm in the Crown – to meet with Sarah Litton about children’s performance (not necessary for all committee to attend). Tuesday 2^nd September 7.45 at Vicky’s - agenda to include play, panto, Village Hall development, walk.