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Committee Minutes Minutes of committee
meeting Wednesday 13th
January 2009 7.45pm Sue’s Minutes Present:
Vicky Burden, Alan Glynne Jones, Sue Holligan, Rebecca Rickard, Vanessa
Sharpe Apologies:
Nigel Coleman, Melanie Haydon 1.
Minutes of the meeting 26th November 2008 and matters
arising The
minutes of the previous meetings were accepted. Actions
completed – further actions detailed below. Ø Vanessa to deactivate
forum on website as it is rarely in use and not checked regularly. Ø Next newsletter was not
in time to be sent out before Proteus, so has been left to the new year. ·
Proteus – performance was successful, the after show talk
was informative and entertaining for the audience therefore worth having,
family performance at 6.30pm worked and we made a small profit. Consider: advertising
needed to be out earlier, could we have got village funding? Ø Vicky to write letter
of thanks to Proteus. ·
Events – thanks to Vanessa and Melanie for organising the
charades evening. 2.
Panto ·
Sue H has taken over Audrey’s part. ·
For updated production list see end of minutes. ·
Melanie and Sue J produced and made available a budget. ·
Tickets – as last year: £5 full, £4 concessions, £3
children at matinee only. ·
Timings – Fri & Sat evening 7.30pm, Sat matinee 2.00pm. ·
Sue Jackson would like to do a Thursday performance. The
committee decided that audiences in previous years have not suggested a
demand. Ø However, the issue of
touring our performances has come up in the past, and Wherwell are interested
in hosting our panto in their village. We need to look into this more for
future productions. Ask David Haydon if he would be willing to co-ordinate
this. ·
Suggested that a Thursday performance be in part a
fundraiser for the village hall – possibly with higher ticket prices and a
meal. The committee felt that it was late in the day to be organising this
and that there were too many uncertainties regarding whether all the money
would be given to the village hall and whether our audiences on other nights
would be affected, also whether a meal would interfere with the performance. Ø The Players would like
to aid fundraising in other ways and will liaise with the Village Hall
development committee over this. Perhaps we could have an evening of shorter
performances and a meal at a different point in time. 3.
Costume Storage Sophie
Lyons needs space, so costumes have been shifted and are currently in the
Village Hall committee room until 25th Jan. Can go back to Sophie
after 31st Jan. Ø Vicky to ask if we can
keep them longer in the committee room. Ø Panto costume to be
organised while costumes are in committee room. Ø Broughton Am Drams also
need costume storage – we have found the problem to be finding somewhere, so
teaming up with them will not necessarily be helpful. Vanessa to respond. Ø Red Cross Hut in
Stockbridge may become available. Ø As there is no
immediate need to distribute costumes amongst players we will hold off with
this plan. 4.
Village Hall
Development Ø Vicky still to take
action from last time, and to include more info on cost and measurements as
gathered by Chris. Ø Vicky to email round
Chris’s notes. Discussion
also centred around how beneficial the Village Hall plans are for local
users, and whether such drastic changes are purely commercial. 5.
Requests and Contacts Contact
from Richard Ryan regarding Hog the Limelight. Richard sent us details of
another touring theatre group. Ø Vanessa to look at
website and respond, stating our potential interest in a Christmas
performance. Contact
from Ian Hornby with a list of plays he has available for production. Ø Players to look at list
and synopses and decide if any are of interest. Ø Vanessa to respond. Contact
from Mike and Eileen Reynolds regarding the Changing Face of our Village – an
exhibition planned in the Village Hall on 27th and 28th
March. Ø Vicky to ask Glenda
Simms, Audrey G and Audrey T for any players memorabilia they may have to
help form a display. Ø Vanessa to respond to
the Reynolds stating our interest. Contact
from Nick Jones, Chairman of Broughton Am Drams regarding costumes and their
panto. Ø Vanessa to respond and
to advertise their panto to our members. 6.
AOB ·
Forum – we need to talk about Chris’s post, but would like
to do so when both Vicky and Melanie are present as they have a vested
interest. Ø Vanessa to deactivate forum
as it is not currently monitored and it is thought potentially damaging to
our society to have such posts available to the general public. Ø Discuss Chris’s post at
next meeting. ·
Evaluation – we would like to get opinions from all
involved in productions so that we can make improvements in subsequent
productions. Ø Committee to think
about what they would like on the evaluation form. Ø Evaluation form to be
produced at the next meeting. ·
Reviews – the review for Dangerous Corner was written long
after the production and miscredited in the Gauntlet. We need to organise a
writer for our reviews in advance – preferably a non-player. Ø Rebecca to ask Jan
(Lesley’s neighbour) if she would be willing to write the panto review. ·
Upcoming village events needing Players involvement: Ø 24th April –
Murder Mystery Ø 19th and 20th
June – Variety Show Next meeting Monday
9th February 7.45pm at Rebecca’s. On
the agenda – panto, evaluation*, Chris’s post, costume storage, new stage. *Please
could the committee individually come up with ideas for the evaluation form and
bring them along to the next meeting. Panto Production Jobs Dick Whittington 2009
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