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Committee Minutes Minutes of committee meeting Thursday 5th December 2007 7.45pm Vicky’s Minutes Present: Vicky
Burden, Nigel Coleman, Melanie Haydon, Vanessa Sharpe Apologies: Alan
Glynne Jones, Sue Holligan, Rebecca Rickard 1. Minutes
of the meeting 1st November 2007 and matters arising The minutes of
the previous meeting were accepted. Ø
Costumes – Melanie to ring Sarah Litton to
organise access to costumes for sorting and then to contact Vicky and Nigel.
Melanie will also pay Sarah and write a letter confirming the terms and
conditions of hiring the space. Ø
Newsletter – Vanessa asked committee to help
distribute some newsletters by hand. Hand delivered newsletters are only
going to paid up members. 2. Grant
application Constitution – provided (It was noted that the
constitution was last updated in 2000. The committee will review the
constitution in March and make any proposals for amendment at the AGM in
May.) Events list – provided Mission
Statement – the
committee collaborated to write a mission statement for the Players: The Somborne Players is an
inclusive village society whose mission is to entertain and benefit the
community with a range of productions involving all age groups and
particularly encouraging junior participation. Our objectives include
developing members’ theatre skills in all areas of amateur dramatics,
fundraising for other village organisations and providing opportunities for
social interaction. Pricing – Vicky gave pricing for: 12
flats @ £40 each = £480 concrete
base for shed @ £ 500 (no labour) @ £1500 (with labour) Ø
Vicky
to get pricing for shed, curtains and tracking, including 3 quotes for any
item over £1000 and pass on to Melanie. Ø
Melanie
to complete application, scan and email to committee for approval. Aim to
send application to council before Christmas. 3. Panto
2008 The committee
decided on 3 performances with some groups or individuals to be invited to
the dress rehearsal. Tickets will
cost: Friday
and Saturday evening: £5 full; £4 concessions Saturday
matinee: £5 full; £3 children Vicky is happy
with the production team she has working with her. Ø
Posters
need to be displayed and tickets on sale from 26th January - will
therefore need to be at the printers on 19th January or earlier
and notice given. Ø
Vicky
to ask Adam Lay if he would design the poster/tickets/ programme cover or
provide a design that can be adapted for publicity by Vanessa. Ø
Free
tickets (omitted). 4. Events Improvisation
evening – another
enjoyable social, though it was commented that numbers were quite low and
included a lot of the same people who had been to the first one. Pub quiz - Thursday 13th December
9.00pm Ø
Alan
to contact the Crown to see if they have space. If not, options include staying
in the Epworth Hall, going to the Scout Hut or to someone’s house. Ø
Alan
to liaise with Vicky and Melanie if location and refreshments need to be
provided. January
event – Vanessa (and
Alan?) to provide panto workshops at the start of 2 panto rehearsals
7.30-8.15 on 10th and 17th (or 17th and 24th)
January. This will be open to all members and supporters. Ø
Vanessa
and Vicky to meet to organise 9pm on Tuesday 8th January at
Vicky’s. Summer
Production – possibly
mid August Ø
Melanie
to ask Sarah Litton to check which dates would work for children (liaise with
Rebecca), to inform the committee and attend the next committee meeting. Murder
Mystery – a group in
Portswood have shown interest the Players performing our murder mystery at
one of their fundraising events. We would need time to prepare and to know if
enough Players want to be involved. Ø
Melanie
to contact group about dates and whether we would receive publicity/food/a
donation. 5. AOB Noda – subscription is due in January. As
Noda is generally aimed at larger groups and do not provide anything we can’t
get through other means, the committee decided to terminate this
subscription. Ø
Melanie
is their current contact and so will write to cancel. Ø
Gift – (omitted) Scenery
storage - John Gorst
has given us advance warning that he will be moving in the next 12-18 months,
therefore we will need alternative storage for flats and large props. Thanks – Vicky thanked, on behalf of the
committee, Vanessa, Alan, Nigel and Sue for their hard work and enthusiasm
with events this year. Next meeting: Friday 4th January 7.45 at
Melanie’s (tbc depending on availability of Sarah Litton and absent committee
members). The agenda will include the summer production, panto and organising
events for 2008 up to the AGM. Future actions: March committee
meeting – review constitution and make proposals April – send
out AGM notice with proposals May – AGM |
