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Committee Minutes Minutes of committee meeting Monday 16th August 2007 7.00pm Alan and Vanessa’s House Present: Vicky
Burden, Nigel Coleman, Alan Glynne Jones, Sue Holligan, Vanessa Sharpe Apologies:
Melanie Haydon, Rebecca Rickard 1. Minutes
of the last meeting 23rd July 2007 and matters arising The minutes of
the previous meeting were read and accepted. ·
Children’s
production – Sarah is happy to direct and has ideas about running a week long
summer school during the holidays with a performance at the end of the week. 2. Barbecue Final details
for the barbecue were organised and the decision made to go ahead whatever
the weather. As many people as possible had been contacted personally to
encourage them to come along. (PMN – the barbecue was a great success, lots
of lovely food, chat and games. Huge thanks to the Holligans for opening up
their home and to everyone who provided food.) 3. Costume Sarah Litton has
offered part of her garage in Up Somborne for permanent costume storage. The
space is large enough and has a concrete floor, but may get a bit damp in
winter. Ø
Could
Melanie contact Sarah to discuss rent for the space. We would still
like to move costumes in October – provisional date Sunday 14th
October. (PMN – Rebecca
has also made headway on finding out about a grant for a container – see her
email, so this option can be discussed at the next meeting.) 4. Play Vanessa asked
about budgeting for the play, as costumes and publicity could be quite
expensive. The committee agreed that hiring authentic costumes is important
and agreed a budget of £150. The committee also agreed that money could be
spent to produce professional posters, designed by Andy Litton, and that
Andy’s design could be used for the tickets and programmes, which would then
be printed in the usual way at cost. The licence for the bar is £24 per night
and we will need to buy wine and juice. Costs other than these should be
minimal and hopefully the bar will bring in extra money. All players will be
asked to sell tickets to try to ensure large audiences. Ø
The
committee asked for a cost analysis by the next meeting. 5. Panto Script – We
have decided on Sleeping Beauty, but not necessarily which version, as there
are 3 to choose from on www.lazybeescripts.co.uk
. Ø
Committee
to read all 3 before the production meeting – comments can be shared on the
forum www.giraffeandtiger.co.uk/players/forum
. Ø
Committee
to also encourage people along to the production meeting. 6. AOB ·
Walk
– People will need to bring own food and picnic blankets. We can remind
people at the panto production meeting and by email. ·
(PMN
– The Winchester Passion Play 08 is being produced by someone in the village
who has contacted us to see if anyone is interested in auditioning. I will
send round an email to all contacts with details – please mention it to
anyone not on email who might be interested.) Next meeting Wednesday 5th
September 7.45 pm at Epworth Hall – initially an open production meeting for
panto 2008, all interested parties to attend – followed by a committee
meeting. |
