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Committee Minutes Minutes of committee
meeting Thursday 23rd
April 2009 7.45pm Melanie’s Minutes Present:
Vicky Burden, Nigel Coleman, Melanie Haydon, Sue Holligan, Rebecca Rickard, Vanessa
Sharpe Apologies:
Alan Glynne Jones 1.
Minutes of the meeting 19th March 2009 and matters
arising The
minutes of the previous meeting and decisions made by committee members
present were accepted by the committee. Actions
completed unless detailed below: Ø Village Hall
Development - Vicky to draft letter to Village Hall Committee. Pass on our
contacts for flexible staging with our preferences for their committee to
take further. Ø Panto - Melanie to
evaluate costs and profits of serving wine instead of tea. Ø AGM - Vicky to produce
chairman’s report – focusing on production cycle, new stage, costume storage,
past year’s events, next year’s plan, vision for future. ·
Vanessa produced a summary of results from the panto
evaluation, which can be referred to when the next production gets underway.
1 point to take action on immediately is the lack of make-up expertise now
that Jo Finch is less involved. Ø Vanessa to look for
local courses and see whether anyone is interested in building up this skill
for the Players. ·
Chris’s items – Chris Hall owns some of the props etc he
has built for the Players due to handing in receipts for materials late and
not being reimbursed. If he wishes the Players to buy these items from him we
would like him to compile a price list detailing the items and what he is
willing to sell them for. Ø Vicky to inform Chris. 2.
Play 2009 1.
Timeline completed – Melanie to email, committee to respond
with comments/additions before AGM. 2.
Vanessa produced notes for directors – to be emailed,
committee to respond with any comments/additions before AGM. 3.
Timeline and directors’ notes to form part of a
“Productions start up pack”. ·
Only Sue Jackson responded with interest in a directors’
workshop. ·
No one has responded in email regarding directing the next
play. All who were asked personally are unable. Duncan Natt may be
interested, has a play in mind, but would rather work with a partner. Chris
Hall may also be interested. 4.
Vicky to speak to Duncan and Chris again. ·
The committee agreed to actively support the play and to be
willing to monitor and intervene if necessary. 3.
AGM Thursday
7th May 2009 7.45pm in the Epworth Hall. ·
Accounts are with John Green. Profit for the year is £905,
compared to £811 last year. ·
Vicky, Melanie and Rebecca are willing to stand for
re-election. ·
Vanessa, Nigel, Alan and Sue are not standing for
re-election. Ø Vanessa to update
events list, including date for autumn play if available. Ø Melanie and Vicky to
send Vanessa notes on their role by 30th April. Ø Vanessa to produce a
document detailing the roles of committee members to be distributed at AGM. ·
New proposal – The committee would like the right to, after
a period of support, postpone or withdraw a production if it is unfit for
performance. ·
Sue commented that she has really enjoyed being on the
committee. It is a great way to be involved and she has appreciated the work
and commitment of all of the members she has worked alongside. 4.
Events ·
April Fools – was a lovely evening – would like to do it
more often. ·
Murder Mystery – parts cast and rehearsals set. Some bad
feeling over people “selected” – not enough open communication about taking
part. Information needs to go to everyone through the Players email account
(which all committee members are able to access) to the group list “players”. Ø Church Fete Sunday 7th
June – Strictly Come Dancing theme. Rickard boys have started preparing the
puppet show – they will puppeteer and Rebecca will narrate. Vicky offered
help. Would like a stall if we have things to promote – eg the play / a
Christmas production. Ø Shakespeare evening
Thursday 11th June – Vanessa to organise activities. Vicky to
organise location and food. ·
Variety show Friday 19th June – we have 1 slot
of 15 minutes. Rebecca and Lesley will do a poem. Vanessa happy to do
something. Ø Vicky to ask for others
to contribute short pieces. ·
Sue suggested an evening of entertainment that the Players
could put on, involving the audience having a meal and the actors playing
around them – serving/acting out scenes/sketches etc. 5.
AOB Ø Melanie needs to
balance 2 uncashed cheques that are several years old. Committee agreed that
these should be written off and Melanie will check how to reconcile this in
the accounts. Ø The committee agreed to
offer Audrey and Roy Gannaway honorary lifetime membership to the Players.
Melanie to announce at AGM. Next meeting Ø To be arranged with new
committee after AGM. |
