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Constitution The Somborne Players
Constitution 1
The society shall be
known as The Somborne Players. 2
The aims and objects of
the society shall be to promote interest in and enjoyment of the performing
arts, in pursuance of which the society may: §
promote and produce
dramatic and other performances both in the village and in the surrounding
area. §
sponsor courses of
training in the performing arts and techniques of direction, production and
stagecraft. §
arrange social events,
excursions and visits. §
liaise with any other
organisation (statutory, commercial or voluntary) or affiliate to any body
where it appears that it would be to the society’s interest and advantage to
do so. §
purchase, hire, make
and let out for hire costumes, scenery, lighting and amplification equipment. §
hire premises for
rehearsals, meetings and social events. 3
Full membership of the
society shall be open to any person over the age of 16 who accepts the rules
and regulations of the society and to any person between 7 and 15 with
written consent from parent/guardian. 4
Family, Adult and
Junior membership shall be available, with Family membership covering 3 or
more persons at the same address and Junior membership available for any
person in full time education. The subscription may only be changed at an
Annual General Meeting on a motion of which due notice has been given which
is carried by a majority of those present and entitled to vote. 5
The committee may
terminate the membership of any member whose subscription remains unpaid one
month from the date on which payment is due. 6
A member desiring to
withdraw from the society must give notice in writing to the secretary at
least four weeks before payment of his/her subscription for the following
year is due, otherwise the subscription for that following year shall be
payable. 7
The committee shall
have power to allow non-members to attend meetings, auditions or social
events. 8
i The society shall be managed by a
committee consisting of the following officers: Chairman Secretary Treasurer together with 3 other members and the power to
co-opt. ii The committee shall be elected at the
Annual General Meeting, and subject to termination of office by resignation
or otherwise with a requested notice period of four weeks, shall remain in
office until the next Annual General Meeting when they shall resign and be
eligible to stand for re-election. iii The committee shall have
the power to co-opt further members to fill casual vacancies between Annual
General Meetings, and to appoint a President and Vice-President (who need not
be members of the society) and to set up sub-committees which may include
members who are not committee members. iv A quorum at committee
meetings shall be 4 members including at least one named officer. v The Chairman shall stand for a maximum of
4 years, then stand down and not stand again as Chairman for at least a year. 9
The Annual General
Meeting of the society shall be held in each calendar year and all members
whose subscriptions are fully paid up to date shall be entitled to attend and
vote. The secretary shall give to the members not less than 14 days clear
notice in writing of the date, time and place fixed for the Annual General
Meeting together with an agenda and full details of any motion to be put
before the society at the meeting. 10
Any member wishing to
propose a motion for discussion at an Annual General Meeting shall be
entitled to have it included in the business of the meeting provided that
he/she gives the secretary a signed memorandum of the motion, in reasonable
time for the secretary to include it in the notice of the AGM. 11
Audited accounts shall
be laid before the AGM for the year to 31st March preceding the
meeting. 12
A quorum at the Annual
General Meeting shall be 25% of the members entitled to vote or 15, whichever
is the least. 13
If the number of
members of the society shall fall below 10 or if the society in general
meeting shall pass a motion of dissolution of which due notice shall have
been given to the membership as if the meeting were an AGM, them the society
shall be wound up and any assets belonging to it shall be sold and all funds
applied first in discharging any debts incurred on behalf of the society and
any balance will be paid to one or more village organisations to be chosen by
the dissolution committee. 14 i There
will be open start up meetings for paying productions which are advertised
to all members and advertised publicly if desired. 14 ii The
director’s decision on casting for these productions must be approved by the
committee. Last
updated at the AGM of 2008. |
