|
|
|
|
|
AGM 2007 AMENDED
MINUTES OF THE ANNUAL GENERAL MEETING OF THE SOMBORNE PLAYERS HELD ON
THURSDAY 3RD MAY 2007, AT 8PM IN THE SCOUT HUT PRESENT: Claire Bevan, Cynthia Bloom, Vicky
Burden, Catherine Cartwright, Keith Chapman, Nigel Coleman, Lesley Evans,
Andrew Flanagan, Audrey Gannaway, Alan Glynne Jones, David Haydon, Melanie
Haydon, Sue Holligan, Pollyann Monk, Rebecca Rickard, Vanessa Sharpe, Sue
Spurling APOLOGIES: Peter Duncan, Jo Finch, Bill Sutton Meeting
conducted by Melanie Haydon in the absence of Jo Finch. MINUTES OF THE LAST ANNUAL GENERAL
MEETING: The minutes of
the last AGM held on 21st June 2006 were read by Melanie and
accepted, proposed by Sue S. and seconded by Cynthia. MATTERS ARISING: ·
The
electrical work in the Village Hall has been half carried out. The power supply
has been moved to the other side of the stage. Patch panel is in place but
not yet wired up as there are more sockets to fit in the ceiling. ·
The
loft has not been boarded and this plan has been postponed in light of the
Village Hall development which may implement changes anyway. ·
John
Green audited the accounts for 2005-2006. ·
Line
learning was much improved for the 2007 pantomime. CHAIRMAN’S REPORT Due to Jo
Finch’s absence, the Chairman’s report was given as a verbal report delivered
by Melanie Haydon after consultation with the committee. If any members
require a written report, it may be possible to organise one: please contact the committee. ·
Summer Production 2006 This was
performed the week before the last AGM and notes can be found in the previous
Chairman’s report. ·
Shakespeare Evening In July 2006
Vanessa Sharpe ran a Shakespeare evening which involved acting out sections
of various plays, reading aloud and insulting each other with authentic
Shakespearean quotes. It was a very enjoyable evening. ·
Improvisation Evening In October 2006
Sue Holligan and Vanessa Sharpe ran an improvisation evening, taking
participants through mime, dialogue and character development, culminating in
a mass improvisation in the doctor’s waiting room. The evening was well
attended and enjoyed by all, with some requests for similar activities to be
held in future. ·
Christmas Social Due to the busy
nature of the Christmas season, last year’s social was held after a pantomime
rehearsal in the Village Hall. Some members took up the invitation to arrive
early and get a sneak preview of the panto, after which we enjoyed chatting
over the food and drink provided by members. ·
Panto 2007 This year’s
pantomime, Red Riding Hood, superbly directed by Vicky Burden and produced by
Sue Holligan, was another successful production. Comments focused on the
slickness of the production, with scene changes being swift and actors being
word perfect and it was a pleasure to see so many younger actors taking on
major roles. There were good audiences on the Friday night and Saturday
matinee, but surprisingly disappointing audiences on the Saturday evening.
Perhaps this was due to the panto being held during half term week, although
this did mean that many more younger Players could be involved. Particular
thanks go to Vicky for her hard work, Chris for the props and Keith for the
set design, but as always thanks must go to all of those, both members and
non-members, who helped out in any way with this major undertaking. The panto
would not be a success without you! ·
Murder Mystery In April 2007
the Players and the Somborne School Association hosted a murder mystery in
the Village Hall to help raise money for the school. Murder in Mid-Somborne, written
by Alan Glynne Jones, Chris Hall and David Haydon, was meticulously planned
and full of intrigue. With parts improvised by the Players, “Gimlet”
magazines on each table and a dead body falling out of the cupboard, it
couldn’t fail to be a fun filled evening. 63 tickets were sold, raising £650
for the school. Huge thanks go to Alan, Chris and David for the hours they
spent working on this. We are now looking into the possibility of publishing
the scenario with Lazy Bee Scripts online. ·
Church Fete The Players
will be running a jigsaw stall at the Church Fete on 9th June
2007, 2pm in the ·
Autumn Production 2007 Vanessa Sharpe
is directing J.B. Priestley’s “An Inspector Calls” which will be performed in
the Village Hall on Friday 5th and Saturday 6th October
2007. The start up meeting is on Thursday 17th May 8pm in the
Scout Hut. Auditions will be held and anyone interested in being involved in
any way is invited to come along and offer their support. ·
Panto 2008 We are
currently looking for a director and a producer for the next pantomime, to be
performed around February next year. The committee has suggested looking at
traditional pantomimes and probably using the Lazy Bee Scripts website for a
script. Any one interested in directing or producing should contact the
committee soon. TREASURER’S REPORT Claire Bevan
presented the accounts which are being audited by John Green. The accounts
are currently healthy, although it must be remembered that some productions
do lose money and there may be need for a big expenditure to cover costume
storage and stage curtains in the near future. This year’s panto made less of
a profit than last year, but the summer production 2006 made money. A request was
made for numbers of tickets sold for each performance to be recorded and
records kept for future reference. Alan proposed
the accounts were accepted and this was seconded by Vicky. David proposed
a vote of thanks to Claire for doing the accounts and for putting a lot of
hard work into being treasurer. This was seconded by Rebecca. ELECTION OF OFFICERS AMENDMENT Claire proposed a
vote of thanks for Jo Finch. Jo worked extremely hard as chair last year and guided the Players through another productive and successful
year and has always been there for the Players. This vote of thanks was
supported by all present. ·
Jo
Finch did not wish to stand again as Chairman. Vicky Burden was proposed by
Vanessa and seconded by Lesley. ·
Melanie
Haydon did not wish to stand again as Secretary. Vanessa Sharpe was proposed
by Sue H. and seconded by Catherine. ·
Claire
Bevan resigned as Treasurer on March 31st 2007. Melanie Haydon was
proposed by Alan and seconded by Sue S. ·
Lesley
Evans, Rebecca Rickard and Sue Spurling stood down from the committee. ·
Nigel
Coleman was proposed to be elected to the committee by Sue S. and seconded by
Vanessa. ·
Alan
Glynne Jones was proposed to be elected to the committee by Melanie and
seconded by Catherine. ·
Sue
Holligan was proposed to remain on the committee by Pollyann and seconded by
Catherine. The committee
is now as follows: Chair Vicky
Burden Secretary Vanessa Sharpe Treasurer Melanie Haydon Committee Nigel Coleman Alan
Glynne Jones Sue
Holligan The former
committee were thanked for their hard work in the previous year. ELECTION OF AUDITOR David proposed
the John Green be nominated as auditor, seconded by Pollyann. NEW RESOLUTIONS A request was
made for the constitution to be made available to all members. After debate
over subscriptions, David’s proposal for £6 adults, £3 children was seconded
by Vicky and accepted. ANY OTHER BUSINESS Sue Spurling
thanked all those who helped move costumes for their sterling work. Melanie
gave a vote of thanks to Sue for her leadership in trying to resolve this
issue. Most costumes are now at Marsh Court Manor (which is a temporary
arrangement for a maximum of 6 months) and are inaccessible. If any members
have items of costume they need to return, there is a small amount of space
being provided by Melanie and David. Many ideas were offered in terms of
avenues to pursue, all of which will be looked into by the committee. The
committee would welcome any further ideas or options. David Haydon
proposed that the Players consider putting on a children’s production with
all the main roles being taken by younger actors. The children were such a
success in the pantomime that it would be exciting to see them in their own
production. Nigel seconded the proposal. Initial thoughts suggest a
production at the beginning of the summer holidays 2008. Any volunteers to
direct? Vanessa Sharpe
recommended the Sombornes website: www.thesombornes.org.uk
for village information and links to the Players. There are also photos
available to view, however Rebecca voiced concern over publishing photos
without permission. There are no pictures of under 16s on the website. Vanessa Sharpe
suggested more social activities as well as events be organised by the
committee. Members were
reminded that subscriptions are now due. Meeting closed
at 9.50pm. |
