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AGM 2006 MINUTES OF THE ANNUAL GENERAL MEETING OF THE
SOMBORNE PLAYERS HELD ON WEDNESDAY 21 JUNE 2006, AT 7:45PM IN THE EPWORTH
HALL PRESENT: Sue Spurling, Audrey Gannaway, Sue Holligan, David
Haydon, Melanie Haydon, Claire Bevan, Lesley Evans, Vanessa Sharpe, Alan
Glynne-Jones, Cynthia Bloom, Andrew Flanagan, Audrey Thomas, Rebecca Rickard,
Vicky Burden, Jo Finch, Catherine Cartwright, Keith Chapman, Peter Duncan,
Sue Jackson APOLOGIES:
Bill Sutton, Linda Aucock MINUTES OF THE LAST ANNUAL GENERAL MEETING: The minutes of the last AGM were read and accepted,
proposed by Sue Spurling and seconded by Alan Glynne-Jones. MATTERS ARISING: The trunks have been removed
from Cynthia Bloom’s garage, there is 1 spare if any member would like
it. Steven Burgess has agreed that the
loft in the village hall can be boarded by the Players and the wiring in the
ceiling changed with the addition of a patch panel over the stairs. CHAIRMAN’S REPORT: David Haydon gave the
chairman’s report. Harvest
Supper
The Players again provided
the entertainment for the Harvest Supper in October. This time the programme revolved around
audience participation in a number of songs. A Fine Monster You Are! The production
of “A Fine Monster You Are!" by Monk Ferris took place on 2/3
September. It was directed by Vanessa
Sharpe, her first production for us, and we congratulate her. The cast enjoyed working on the play and it
was well received by the audience. It
was unfortunate that the audiences were small – this leading to the decision
to put on a play in June to catch the audience before they go on their summer
holidays! (This year’s play took place
in June to much larger audiences.) Video Evening Sue Spurling
organised a video evening in November at which a select group watched a
number of excerpts from videos of past Pantos. The evening was enjoyed by those who
attended and thanks go to Sue for watching hours of video to select the
scenes to be watched. Panto 2006 This
year’s Pantomime, Robin
Hood and the Singing Nun, was another successful production,
despite smaller audiences again. We
did four performances again this year, but it is doubtful that the fourth
performance can be continued given recent audience numbers. David Haydon made his directing debut and
none of the cast actually walked out so he couldn’t have been too bad! And, yet again, it was good to see a number
of new faces in the cast. Despite
lower ticket sales, increased prices and reduced costs meant that the panto
made a healthy profit. The panto is a major
undertaking which would not be successful without the effort of a large
number of people, many of whom are not members of the Players and we are very
grateful to them for their time and support. Summer
Production 2006
Audrey Thomas directed a
farce in mid‑June – Pardon Me, Prime Minister. There were good audiences for the two
performances and the play was well‑received. The doors got another outing – they have
turned out to be a good investment. Monthly
Meetings
The committee have tried to
maintain a programme of monthly meetings throughout the year, whenever they
can be fitted around other events.
Although not exactly well attended, those who have attended meetings
over the past year have enjoyed them.
If there is anything that anyone would like the committee to arrange,
please let a committee member know. It
will be discussed in committee and we will try to arrange it. Finally, my thanks to the
rest of the committee for all the hard work that they have put in to make the
past year a busy one for the Players – and, I think, another successful
one. TREASURER’S REPORT: Claire Bevan presented the
accounts. They have not yet been
audited as John Green has been away on a long holiday. If there are any issues Claire will let the
members know and if necessary an extraordinary general meeting will be
called. Cynthia Bloom proposed that
the accounts were accepted and this was seconded by Sue Holligan. ELECTION OF OFFICIERS: David Haydon did not wish to
stand again as chairman. Jo Finch was
proposed by Peter Duncan and seconded by Cynthia Bloom. David Haydon proposed that the
remaining committee be re-elected en-bloc and this was seconded by Keith
Chapman. Rebecca Rickard proposed that
Sue Holligan be co-opted onto the committee and this was seconded by Vanessa
Sharpe.. The committee is now as
follows: Chair: Jo
Finch Secretary: Melanie Haydon Treasurer: Claire Bevan Committee: Sue Spurling Lesley Evans Rebecca Rickard Vanessa Sharpe Sue Holligan ELECTION OF AUDITOR: Claire Bevan proposed that
John Green be nominated as auditor and this was seconded by Sue Spurling. ANY OTHER BUSINESS: Sue Jackson asked if the
constitution says anything about all actors taking a supportive role in doing
other jobs required for a production.
She felt that members have a responsibility in this way. It was agreed that the committee can ask
members to do necessary tasks towards a production. The next newsletter will indicate this
responsibility on members. Cynthia Bloom observed that it
can be embarrassing if people do not learn their lines and this was seconded
by Sue Jackson. It was requested that there
should always be a pantomime/play startup meeting and they should be
advertised in the gauntlet for both potential actors and behind the scenes
assistance. The best way to get new
members was felt to be by word of mouth, maybe bring them to a play
reading. Audrey Gannaway observed that
she would like there to be more play readings. It was reported that Sue Jackson asked if we could
offer lifts for productions, Audrey Thomas reported that the Sunshine club
were not interested in attending the play. David Haydon asked if anyone
would like to direct the pantomime next year.
Vicky Burden requested that the director be involved in the choice of
scripts. Rebecca Rickard asked if
Cricklade Theatre would give any training on lighting or sound so we have a
fallback for Bill Sutton and Andrew Flanagan. Catherine Cartwright passed on
a request from Andrew Flanagan said that the
electrical work in the village hall loft would probably be around Ł200 and he
undertook to get a quote. Chris Hall
was talking to Barker & Geary regarding materials for boarding the loft
in the hall. Catherine Cartwright asked on
behalf of the Mums and tots where the mats in the hall should be kept and it
was agreed it was better if they were kept on the stage. Sue Jackson said that for the
recent play all the cast made an effort to sell tickets and this was more
effective than other ways. Vanessa Sharpe announced that
there would be a Shakespeare play reading evening on Wed 19th Jul
at 7:45pm in the Epworth Hall. Members were reminded that
subscriptions were due now. The meeting ended at 9:05pm. |
