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AGM 2003 MINUTES
OF THE ANNUAL GENERAL MEETING OF THE SOMBORNE PLAYERS HELD ON WEDNESDAY 30
APRIL 2003, AT 7:45PM IN THE EPWORTH HALL PRESENT: Sue Spurling, Audrey Thomas,
Audrey Gannaway, Cynthia Bloom, John Chapman, Sue Holligan, David Haydon,
Melanie Haydon, Rebecca Rickard, Claire Bevan, Jo Finch, Keith Chapman, Bill
Sutton, Lesley Evans, Eleanor Evans, Lisa Matthews, Anne Riley, Andrew
Flanagan APOLOGIES:
None. David Haydon opened the meeting by welcoming members. MINUTES
OF THE LAST ANNUAL GENERAL MEETING: The minutes of the last AGM
were read and accepted. MATTERS
ARISING: Rebecca Rickard asked if we had promoted costume hire
this year in articles in the Gauntlet. CHAIRMAN’S
REPORT: David Haydon gave the chairman’s report. The first event of the year was the entertainment for the
Victorian evening held by the Somborne Society for which a letter of thanks
has been received from the society. At the request of the Village Hall committee, in return
for some extra rehearsals on Sundays, the Players painted the walls at the
back of the stage. After two attempts
they are now black. In June the players provided a parade of fashion over the
last fifty years for the Church Fete. Two play readings took place, both organised by Rebecca
Rickard. Two visits to the Theatre Royal in A number
of members and their children entered a walking float on the theme of “Peter
Pan” in the carnival procession. Unfortunately,
the side show was not a success but at least we tried. Jo Finch
gave a demonstration of stage makeup in October. The Proteus Travelling Theatre,
visited the village in November to perform “Around the World in Eighty
Days”. This was jointly promoted by
the Village Hall committee and the Players.
The performance was greatly enjoyed by all who came along. We are hoping to arrange another visit by a
travelling theatre again this year. The Players were invited to join
the Ashley Ladies Choir for their Christmas concert in the church. Several members acted out half-a-dozen
short scenes from the Christmas story in between carols and other Christmas
songs sung by the Ashley Ladies. Two full houses and 80 people on Friday evening made
this year’s Panto a great success. A
number of new faces both on stage and back stage made this a village
panto. The cast ranged in age from 8
to 80 and numbered 25, there were as many names on the production and front
of house side of the programme as in the cast. Sadly it was the last time we shall see
Mike and Jean Norton on stage so Mike’s role as Bossy was a fitting climax to
his time here. Thanks are due to
everyone who helped backstage, front of house and by donating items to enable
the performances to take place. Finally, David thanked the rest of
the committee for all the hard work that they put in to make the past year a
busy one for the Players – and, he thought, a successful one. Thanks also to Chris Hall and Vicky Burden
and everyone else who has given up their time to help with all the
unglamorous but necessary tasks to keep the Players going. TREASURER’S
REPORT: Bill Sutton queried whether the hire item was sound
equipment or lighting, Andrew Flanagan confirmed that it was lighting. John Chapman queried why no interest had been
received, this was due to the account being moved to Sue Spurling proposed that the accounts were accepted and
this was seconded by John Chapman. ELECTION
OF OFFICIERS: Chair: David Haydon Nominated by: Anne
Riley Seconded by: Rebecca
Rickard As all were in
favour David was duly elected. Claire Bevan thanked David on behalf of the players for
his hard work during the year. Bill Sutton proposed that the rest of the committee be
re-elected en-bloc and this was seconded by Audrey Thomas and passed
unanimously. Secretary: Melanie
Haydon Treasurer: Claire
Bevan Committee: Sue Spurling Lesley Evans Rebecca Rickard Anne Riley ELECTION
OF VILLAGE HALL REPRESENTATIVE: It was decided that this role should
continue as last year to be filled by one of the members of the
committee. Bill Sutton had been a
member of the sub-committee on sound.
Advice had been taken from Professor Fahey (professor of acoustics)
and an acoustic curtain was to be purchased for the back of the hall. Estimates were being obtained for
equipment. Funding is from the village
hall who have obtained a lottery grant towards the costs. Andrew Flanagan asked if the heating fan
could be quietened but the costs would be prohibitive. ELECTION
OF AUDITOR: John Green Nominated
by: Sue Holligan Seconded
by: Cynthia Bloom As all were in
favour John was duly elected.
ANY
OTHER BUSINESS: Bill Sutton asked if purchase of a new amplifier could be
considered. Most of the sound
equipment belongs to Bill, the society owns a mini disk player. Claire requested a list of items owned and
used by the society from Bill and Andrew. Sue Spurling asked if we could look at the gap in the
stage curtains, it was suggested that a fringe might be possible. A better colour for the curtains would be dark green. Andrew Flanagan asked about the relatively low profit on
the pantomime given the size of the houses.
It was explained that the introduction of a family ticket had probably
reduced the overall receipts, the panto did however make over £300. There was some discussion of whether a
fourth performance should be given. It
was not sure that Sunday would be a good idea. Bill Sutton asked if we could have the
village hall in the Wednesday of the panto so that the equipment did not have
to be moved, it was felt that a rehearsal could take place that day. Andrew Flanagan proposed a vote of thanks to Chris Hall
and Vicky Burden for all their work on the panto which was seconded by David
Haydon. Jo Finch suggested that children were not included in the
start-up meeting for the panto but were included at a later stage. Audrey Thomas gave details of the autumn production which
is a farce “Darling Mr London“ which includes people who were not in the
panto or only had a small part. People
who would like to be involved in other ways should get in touch with Jo
Finch. Members were asked to encourage
people to come and see it. The
performances will be on 10th, 11th October. Stockbridge Players are putting on “Far from the Madding
Crowd” in July and anyone interested in a small part should get in touch with
Chris Clark. The players have been asked to do refreshments at the
church fete on 7th June, the theme is . Members were reminded that subscriptions were due now. The meeting ended at 8:55pm. |
